A free service invoice template you fill in online rather than download and wrestle with in a word processor. Crimson is the boldest accent in the set, which suits on-site trades where the invoice is often handed over in person or attached to a paper job sheet. Each line item still separates quantity and rate, so parts and labour can sit as their own rows. It is free with no account and no watermark, the totals calculate themselves, and the PDF is generated on your own device.
Billing a callout, labour and parts
A trade invoice gets queried more often than any other kind, and almost always for the same reason: the customer expected one number and received three. Someone quoted about eighty an hour is surprised when a callout fee, a parts charge and a minimum appear alongside it.
The fix is structural rather than diplomatic. Give the callout its own line, labour its own line with the hours in the quantity column and your rate in the rate column, and each part its own line. The example data on this template does exactly that. A customer looking at four clear lines can see what they are paying for; the same total as one lump sum reads as a number you made up.
Bill labour in the units you actually charge in. If you charge in half hours, put 3.5 in the quantity column rather than rounding to 4 and explaining afterwards. The generator accepts decimals, and takes both a full stop and a comma as the decimal separator.
Two things belong in the notes on a trade invoice: any guarantee on parts or workmanship, and when the clock started. Labour charged from arrival on site prevents the conversation about travel time before it happens. Payment on receipt is normal for domestic work; for commercial customers a stated term beats an assumption.
This is one of 6 styles in the invoice templates gallery. None of them is a static file to download and edit: clicking through opens the real invoicegenerator with this style's accent and example data already applied, so what you see above is what you get. Replace the example business, client and line items with your own, and your draft saves automatically in this browser as you type.
Not sure what the document itself has to contain? How to write an invoice covers the fields every invoice needs, and invoice requirements by country covers what is legally required where you are.